close enquiry

Speak to an expert

Or call us on 0203 8054599
Close Flight

Request a Call Back

Or call us on 0203 8054599

Can we help?

Telephone call or email?

We can get in touch when and how it suits you best


*You won’t be added to a mailing list, or a call list.

Passenger preparing to board an international business flight

What is a Traveller Profile?

Customer protection guarantee

What is a Traveller Profile?

A traveller profile is a document compiled with information that is most helpful for your Travel Management Company (TMC) and most efficient for you in the travel booking and trip planning process.

Creating your profile is the first step towards stress-free travel, and the best formalised system to gather, store, and share information to save you and your business time and money.

Your profile contains all personal information (name, address, date of birth, contact information passport number, etc.) as well as seat, meal, rail, hotel and car rental preferences, frequent flyer or reward scheme numbers, and emergency contact information.

Completing a profile is quick and easy, and will benefit you even if you only travel once or a few times a year.  Your data is kept safe with SSL encryption, and once it’s complete you will be reminded by your TMC to update relevant information each year to keep it accurate.

Security is a huge advantage over self-booking as it centralises your information in the safest way.  Having profiles across numerous accounts spreads your personal information across the internet and increases your risk for being hacked and having your details stolen.

How does completing a traveller profile benefit you?

• It speeds up the booking process

• Ensures you get the highest quality, personalised service

• Gives your airline relevant contact information in case of cancellations, strikes, or important updates to your flight

• Ensures you don’t lose your seat or flight due to extra time taken for consultants to contact you for missing information required for your booking

• You will get passport expiry reminders so you remember to renew well before your next trip

• Ability to update and make changes at any time to suit your needs

• Guarantees you have 100% accuracy in your bookings

Traveller profiles is a standard service we offer to all our clients for ease and accuracy when booking with us. For more information on our services, click here.

For more business travel blogs, click here.

Back to blogs

Related Blogs

Expert insights into the world of executive travel
US and UK
UK – USA Business Travel

UK – USA Business Travel

  • UK – USA Business Travel Richard Moss
  • UK – USA Business Travel 03.01.17
Lenny Henry
Everything’s Premium, but the price!

Everything’s Premium, but the price!

  • Everything’s Premium, but the price! Richard Moss
  • Everything’s Premium, but the price! 18.01.17
travel management company | Time management
Travel Management Company: Take back your time

Travel Management Company: Take back your time

  • Travel Management Company: Take back your time Richard Moss
  • Travel Management Company: Take back your time 17.02.17
Back to blogs

What Our Clients Say

Saving our customers time and money

Working within the entertainment sector to provide the ultimate in flexibility and service as well a proactive approach towards account management. In 2016 a trans-Atlantic artist management firm approached Your Travel Corporate to construct a travel plan for its UK and USA offices with an annual spend of £750,000.

Prior to working with Your Travel Corporate, the firm had contracted the services of another national travel agent. During the 12 months spent working with this agency, there were significant challenges in service delivery which led to multiple issues, lack of proactive account management and limited delivery of policy compliance.

After a problematic year, the firm took the decision to move away from their substandard agent and seek to engage a new agent – they chose Your Travel Corporate for several reasons;

–       The ability to work with a dedicated account manager and director, ensuring a positive relationship and understand of needs was built from the outset.

–       Our ability to understand and implement client objectives pro-actively.

–       Our personal and bespoke approach to client service.


With our unique understanding of travel management and the importance of getting it right first time, we could map out a plan to move the firms travel management to Your Travel Corporate, with adequate and well thought out milestones, ensuring that our account management team worked effectively with the firms PA, EA and account team enabling the delivery of a full operational service within 3 months. A third quarter report shows a 19% saving on travel spend and we’re pleased to say that we’ve had extremely positive feedback from our client!

Want to keep up to date with business travel news?

Sign up to our newsletter for the latest offers and live prices