UK – USA Business Travel
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Richard Moss
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03.01.17
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26.11.18
If you have employees booking outside of your travel policy or without your travel management company, you have ROGUE travellers! Improving compliance to your travel policies can save you time, money, and peace of mind down the road (literally).
Here are our top tips to improve compliance and keep your employees from going rogue:
Offer loyalty points and incentives with your travel program and communicate them clearly in your policies. Employees are much more likely to comply if they know they can earn their own; airline miles, gift cards, or other points through your policy. They can reap the rewards of business travel and use their incentives for personal trips in the future.
Employee health and safety is a huge concern for business travel. Be sure to communicate that keeping track of people in case of emergencies is critical and sharing itineraries is important. If travel plans need to change because of weather, flight delays, or other unexpected changes of plan, your policy can also protect against penalties and charges and ensure smooth re-booking and adjustments for your employees.
The team will be more likely to adhere to your policies if every itinerary must be pre-approved by management. This means itineraries must be reviewed, and rogue travellers will be punished. You can refuse to reimburse for rogue travel that goes against company policies/preferred booking channels. In contrast, you can reward prudent travel planners with shares of the cost savings they create for the company when using the preferred policy.
Using a professional travel management company can help your employees book their travel with ease. They won’t bother with online travel agencies or crazy itinerary building themselves. Pick a policy that delivers concierge level care to your employees and offers a 24 hours a day support system for changes and urgent requests. The easier you make it, the higher travel compliance will be.
For more tips on, check out our other business travel blogs, click here.
International travel has become particularly onerous and so it is essential to find agents who can help alleviate the stress of sourcing a competitive price, organising itineraries, booking the travel, accommodation and associated services. YourTravel has provided an exceptional level of service, working with our Company to understand our requirements, tailoring the various flights to ensure the maximum amount of time for our business to be conducted with the least time wasted.
Their representatives have been professional, highly competent and a pleasure to work with, going the extra mile on all occasions. We have experienced excellent service, most particularly from their representative Lauren Townsend, who obtained competitive rates with an exacting itinerary and, importantly, have monitored our recent travels over a two and a half week trip through various time zones to assist in arranging boarding passes and booking seats.
We would highly recommend YourTravel for both business and personal travel and will be using them for our future bookings.
