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Padlock on motherboard for protect your data business travel blog

5 Ways to Protect your Data (and Yourself) on a Business Trip

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How to protect your data (and yourself) on a business trip

When travelling for business, keep in mind that your electronic devices and the data you store and transmit on them is just as valuable or even more valuable as the contents of your suitcase.

Here are 5 easy ways to protect yourself and your data on the road:

Back it Up or Leave it At Home

Protect your data by backing it up to the cloud or utilising Google Drive/Dropbox before you hit the road. Removing any stress and worry if your device is lost or stolen in transit.  Better yet, bring only the devices you absolutely need with you. You can secure them with a new, strong set of passwords to protect yourself even further.

Be Network Smart

This means not only avoiding public Wi-Fi hotspots and unsecured free hotel Wi-Fi (bring a corporate virtual private network if you can), it also means  remembering to turn your Bluetooth off, minimising your location sharing, and disabling auto-connect for Wi-Fi networks you may pass through in your travels.  All of these steps will help minimise hackers from tapping in to your information through the network.

Protect Against Shoulder Surfers

The Global Visual Hacking Experiment (2016 – Ponemon Institute) proved that 91% of visual hackers are successful in 15 minutes or less. So exposing your device’s screen or even your keystrokes to others puts you at a huge risk in your travels.  You can get a privacy screen for most smartphones these days almost anywhere. Be sure to enable your screensaver and automatic logouts after periods of inactivity as well.

Keep your Devices Close

Maintaining physical connection to your devices (even your external storage devices!) is your best bet against stolen data. Secure your items in a locked safe when it is not possible to take them with you, never leave them out in your hotel room or meeting space.  Do not allow others to borrow your devices, even just to charge their phone with your USB port.

Avoid Public Equipment

Do not use public computer kiosks, phones, printers, or any other digital equipment when handling sensitive information or confidential data.  Even if you clear the cache and log out immediately, your data will be compromised and is susceptible to hackers.  The race to zero-ing out your inbox can most likely wait and isn’t worth the risk.

For more business travel blogs, click here.

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What Our Clients Say

Saving our customers time and money

Working within the entertainment sector to provide the ultimate in flexibility and service as well a proactive approach towards account management. In 2016 a trans-Atlantic artist management firm approached Your Travel Corporate to construct a travel plan for its UK and USA offices with an annual spend of £750,000.

Prior to working with Your Travel Corporate, the firm had contracted the services of another national travel agent. During the 12 months spent working with this agency, there were significant challenges in service delivery which led to multiple issues, lack of proactive account management and limited delivery of policy compliance.

After a problematic year, the firm took the decision to move away from their substandard agent and seek to engage a new agent – they chose Your Travel Corporate for several reasons;

–       The ability to work with a dedicated account manager and director, ensuring a positive relationship and understand of needs was built from the outset.

–       Our ability to understand and implement client objectives pro-actively.

–       Our personal and bespoke approach to client service.


With our unique understanding of travel management and the importance of getting it right first time, we could map out a plan to move the firms travel management to Your Travel Corporate, with adequate and well thought out milestones, ensuring that our account management team worked effectively with the firms PA, EA and account team enabling the delivery of a full operational service within 3 months. A third quarter report shows a 19% saving on travel spend and we’re pleased to say that we’ve had extremely positive feedback from our client!

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