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The Top 3 Tips for First Time Travel Managers

The Top 3 Tips for First Time Travel Managers

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The Top 3 Tips for First Time Travel ManagersCorporate Travellers

Working as a travel manager is a rewarding but complicated role, as you are responsible for the travellers and journeys that could lead to the growth and success of your organizations.  Here are 3 tips that will help you excel in your new role:

Use a Travel Management Company

There should be no concern about your role being threatened by enlisting the services of a  Travel Management Company (TMC). Only you know the unique needs and desires of your team, and your business travel agent will work alongside you to research and source the best possible options available.  They will save you money and time in the long run and make sure your team has 24/7 support on the road. Your TMC can also help you build an internal travel policy that works for you and give you peace of mind for when emergencies happen abroad.

Review and Audit Existing Systems

Once you learn who your principle travellers are and what their schedule and preferences look like, you should arrange a meeting to discuss the current travel policy.  Ask what works and what needs improving from beginning to end of the current system, including everything from current spends to top locations and the invoicing process.  This way, you will not only gain all the knowledge you need to be effective in your role, you will likely discover new ways to save your company time and money in the future.

Keep Meticulous Records

Staying organized is the best way to ensure your successful in any role, especially when dealing with travel plans which can be complicated and change on the fly.  You can utilize your TMC here to create traveller profiles that include things like seat preferences, dietary needs, and special requirements. You can also stay personally organized by creating folder and templated emails with basic traveller information you know you will re-use in the future.

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What Our Clients Say

Saving our customers time and money

Creative Resins has been at the forefront of decorative glass technology for over 30 years. When Louise contacted us to help with a trip to Oman, we discovered that the company had been using an airline’s website to book direct, paying in excess of £5,000 per trip in Business Class. Using our negotiated fares on this one flight YourTravel saved over £1000 per trip. Upon further investigation and a year’s great relationship, we delved into the companies travel policies and booking habits. We found that travel was often booked at the last minute and there was no one in authority to keep a watchful eye over what was being booked and where. We then worked with Louise to create passenger profiles for all of Creative Resins travellers including details such as preferred seat numbers, meals and airlines – we also set in place cabin restrictions (who can and can’t travel in an upgraded travel class). We then looked at the company’s calendar for the coming year, estimating when and where they would need to book travel and agreed that Your Travel would be proactive in trying to get confirmed travel dates from 4 weeks prior to the trip dates. This created a stress-free booking system that took budget and organisational pressure from the senior management, knowing they would always be working with a cost-effective travel budget. This lead to a reduced travel spend of just over 16% without cost-cutting and maintaining a high level of service.

‘’Working with Your Travel Corporate has been an enlightening experience, we were wasting money on travel and working with John and the team was very easy indeed. Everything is taken care of on every trip and we get a level of service that just can’t be achieved by the bigger travel agents, being treated as a valued client and not just another customer is fantastic!’’ Louise Bollom, Director

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