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The Top 3 Tips for First Time Travel Managers

The Top 3 Tips for First Time Travel Managers

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The Top 3 Tips for First Time Travel ManagersCorporate Travellers

Working as a travel manager is a rewarding but complicated role, as you are responsible for the travellers and journeys that could lead to the growth and success of your organizations.  Here are 3 tips that will help you excel in your new role:

Use a Travel Management Company

There should be no concern about your role being threatened by enlisting the services of a  Travel Management Company (TMC). Only you know the unique needs and desires of your team, and your business travel agent will work alongside you to research and source the best possible options available.  They will save you money and time in the long run and make sure your team has 24/7 support on the road. Your TMC can also help you build an internal travel policy that works for you and give you peace of mind for when emergencies happen abroad.

Review and Audit Existing Systems

Once you learn who your principle travellers are and what their schedule and preferences look like, you should arrange a meeting to discuss the current travel policy.  Ask what works and what needs improving from beginning to end of the current system, including everything from current spends to top locations and the invoicing process.  This way, you will not only gain all the knowledge you need to be effective in your role, you will likely discover new ways to save your company time and money in the future.

Keep Meticulous Records

Staying organized is the best way to ensure your successful in any role, especially when dealing with travel plans which can be complicated and change on the fly.  You can utilize your TMC here to create traveller profiles that include things like seat preferences, dietary needs, and special requirements. You can also stay personally organized by creating folder and templated emails with basic traveller information you know you will re-use in the future.

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What Our Clients Say

Saving our customers time and money

Working within the entertainment sector to provide the ultimate in flexibility and service as well a proactive approach towards account management. In 2016 a trans-Atlantic artist management firm approached Your Travel Corporate to construct a travel plan for its UK and USA offices with an annual spend of £750,000.

Prior to working with Your Travel Corporate, the firm had contracted the services of another national travel agent. During the 12 months spent working with this agency, there were significant challenges in service delivery which led to multiple issues, lack of proactive account management and limited delivery of policy compliance.

After a problematic year, the firm took the decision to move away from their substandard agent and seek to engage a new agent – they chose Your Travel Corporate for several reasons;

–       The ability to work with a dedicated account manager and director, ensuring a positive relationship and understand of needs was built from the outset.

–       Our ability to understand and implement client objectives pro-actively.

–       Our personal and bespoke approach to client service.

 Results;

With our unique understanding of travel management and the importance of getting it right first time, we could map out a plan to move the firms travel management to Your Travel Corporate, with adequate and well thought out milestones, ensuring that our account management team worked effectively with the firms PA, EA and account team enabling the delivery of a full operational service within 3 months. A third quarter report shows a 19% saving on travel spend and we’re pleased to say that we’ve had extremely positive feedback from our client!

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